- 48,612.20 - 56,875.00 annually
- City Of Ottawa
Responsible for providing administrative support for the Program Manager, Public Health, Working Supervisor, Team Leaders and assigned programs, including the preparation of documents; initiating confidential client records; implementing the distribution of health information and medical supplies; providing administrative support for information management that involves updating and maintaining databases and generating related reports, and updating and managing an information resources inventory; providing administrative support to internal and external committees; and performing other program-related duties.
The successful candidate will be required to work in a fast-paced environment that makes use of technology including web communication platforms, Microsoft Office, Social Media, navigating and finding information on websites.
Education & Experience
Requires completion of grade 12 and one (1) year of post secondary training in office administration, computers or related work
A minimum of two (2) years related office/administrative experience
*Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
Language, Certificates & Licenses
Day 1 Ready – immediate requirement for language proficiency:
French oral, reading, writing required
English oral, reading, writing required
Candidates must meet language requirement for position upon hire.
Office and OPH administrative procedures
Advanced word processing skills
Excel software at the intermediate level
PowerPoint and other graphics software as required
Database software including, but not limited to, systems such as iPHIS
Various features of fax machine and photocopier to level of simple troubleshooting and for the coaching of others
Knowledge of basic medical terminology
Knowledge of applicable health and safety legislation, including the rights and duties of workers.
Competencies & Skills
Format documents using the concepts taught at Advanced Word level
Use Excel to intermediate level
Use PowerPoint to prepare presentations
Use Access and other database software such as Maximizer, etc.
Search and retrieve information from the Internet
Generate computerized reports
Proofread and edit documents processed
Set up and maintain filing systems, both hard copy and electronic forms
Use scanner and colour printer and other office equipment effectively and efficiently